'Tis the season for wedding venue showcases, and it's the perfect time to embark on the hunt for your dream Irish venue! A venue showcase allows couples to experience a venue firsthand, see it dressed up as it would be on their wedding day, and envision their celebration in that space. We cover everything you need to know to make the most of these showcases and choose your ideal wedding venue.
1/ Take Your Wedding Planner
While most venues will have brochures, packages, and supplier information on hand, it’s a great idea to bring your own notebook (or your wedding planning journal, if you’re already keeping one!). You’ll likely chat with several suppliers and venue staff throughout the day, so jotting down names, prices, and your general impressions can be a real lifesaver when you’re trying to remember everything later. Especially when you speak to the venue’s wedding coordinator—make a note of their name and anything they mention that’s unique to the venue or flexible in the package.
2/ Be Prepared
A little planning before the day will help you get so much more out of the experience. Look up the venue and any suppliers who will be exhibiting. Do they work with florists, caterers or stylists you’ve already had your eye on? Create a short list of questions you’d like to ask—think about what matters most to you: Is the space child-friendly? Can it accommodate late-night dancing? Is there a back-up plan in case of rain? Having those prompts ready will help keep you focused, especially if the event is bustling.
3/ Have Your Numbers in Mind
Before you step foot into a showcase, sit down with your partner and talk through some of the key details: When are you hoping to get married? What’s your estimated guest count? What’s your rough budget? These answers will help you quickly determine if the venue is a good fit. For example, there’s no point falling in love with a space that only holds 60 people if you’re planning a 120-person celebration! Knowing your numbers will make your conversations with staff much more productive.
4/ Talk to the Venue Staff
One of the best things about a venue showcase is access—you’ll likely meet the very people who will be looking after you on your wedding day. Take the time to speak to the venue’s wedding coordinator, chefs, or event team. Ask about menu options, sample the canapés if they’re available, and take note of the drink selections. Also, check out the table settings, ceremony set-up, and any décor touches on display—these give a great sense of the venue’s style and attention to detail.
5/ Don't Go Alone!
These events are meant to be shared! Bring along your partner, a family member, or a trusted friend. A second set of eyes will spot things you might miss and may ask helpful questions you hadn’t thought of. Plus, it’s always lovely to have someone to bounce ideas off. And don’t forget your phone! Take photos and videos of anything you love—the floral arrangements, ceremony set-up, or even the view from the reception space. These visuals will be so helpful when you're making your final decision.
6/ Explore the Full Property
It’s easy to focus on the main function room, but don’t forget to explore the rest of the venue. Ask to see the bridal suite, guest accommodation, getting-ready spaces, and even the bathrooms. Check whether there’s ample parking and if the venue is easily accessible for elderly or less mobile guests. These little practicalities might not seem exciting now, but they’ll make a big difference on the day itself.
7/ Ask About the Fine Print
If you’re seriously considering the venue, take a moment to ask about the terms and conditions. What’s the deposit? When are payments due? What happens if you need to change the date? Understanding the small print early can save stress down the line and help you compare venues more easily.
8/ Soak It All In
Lastly, pay attention to how you feel in the space. Does it feel warm and welcoming? Can you picture yourselves celebrating there? Sometimes, it’s not just the layout or décor that makes a venue feel right—it’s the atmosphere. Trust your instincts and allow yourself to imagine your big day unfolding there.
- Gráinne